According to Zapier's State of Business Automation report, data entry is one of the most commonly automated tasks. Over a third of SMBs do it, and it’s easy to understand why. Data entry is one of the most mundane and error-prone tasks that humans perform. No one likes doing it manually. No one. It’s the perfect choice for automation.
Fortunately, SaaS suppliers have launched dozens of data entry tools and software over the years to help you save time, eradicate boredom, and reduce errors. You'll find data entry tools that do anything from digitizing your data to automatically transporting data across open tabs while you work.
We get it: you don't have the time to look through all the data entry automation and tools out there. That's why we pulled together this data entry tools comparison for 2024 for you!
To help you find the right software for your needs, we've put a list together of the best data entry tools in 2024 that you can start using now.
The 11 best data entry tools in 2024
Banish boring data entry work and win back your time with these seven apps.
1. Magical
Magical is a popular app for data entry because it's easy to use and it requires no setup at all. It's a no-code Chrome extension that works where you do, so if your work involves copy-pasting any kind of digital data, Magical's got your back.
Here’s how it works
Open all your source tabs. Let's say you want to collect information from seven different LinkedIn profiles and enter it into your CRM or HRM software, for example. Start by opening each profile in a separate tab.
Then, open your destination tab. This is where you want the data to go—like your CRM, HRM, or a Google Sheet.
Use Magical's Transfers feature. Transfers will ask you to select your source and destination tabs, before giving you the option to transfer either select variables (like first names and job titles), or all of them.
Watch Transfers teleport your data across your open tabs. It's really like Magic! 🪄
If your workflow involves any kind of data entry, Magical's Transfers can save you hours every week—and it'll protect you from typos. Recruiters, sales pros, customer support teams, and real estate agents all use Magical to help them save loads of time.
It’s also free to use—just add it to Chrome.
P.S. You can learn more about how Transfers works in this video:
As Jennifer says on G2:
It's easy to use, and the design is well done! I love that you can plug it to your page and use it anytime.
2. Zoho Forms
True to Zoho's brand, Zoho Forms is one of the most user-friendly data entry tools, designed to help you save time by automating your data entry processes. The app boasts a no-code, drag-and-drop builder that creates customized web forms, a webhooks feature that transports data quickly across your apps, and multilevel or hierarchical approval workflow functionality.
Zoho Forms also has various collaborative features. You can share your forms with your team via email, social media, or by inserting them in a webpage. And you can also integrate your forms with other business apps, like your CRM or helpdesk programs.
Zoho Forms’ plans start at $10 per month, and there’s a free trial in case you want to try it out beforehand.
As Darshan says on G2:
What do you like best about Zoho Forms? 1) Easy to use and share. 2) Number of forms templates helps you to select or create required form faster. 3) You can use images, check box, list, radio buttons easily. 4) You can export data in any required format.
For another viewpoint, Tejender says on G2:
I hate Zoho forms lack of customisation options they didn't have best theme to create forms due to that UI/UX of forms didn't look great and the main problem i found in pop-up forms , pop-up forms of Zoho it's very bad for Mobile devices it's not showing properly on mobile devices.
3. Nintex RPA
Nintex RPA is a robotic process automation vendor, which is a type of technology that uses software robots to automate repetitive, rules-based tasks. As you've probably guessed, this includes data entry. It has very powerful, mature features, including image capture and extraction, data discovery and cleansing, a drag-and-drop interface for building your automation workflows, collaboration tools, and more.
You can use Nintex RPA to digitize your paper documents, extract and migrate data across different channels, and automatically fill digital forms. The only drawback is that, as with most enterprise-grade RPA tools, Nintex has a steep learning curve and you might need IT professionals to help set it up.
Otherwise, it's a solid tool for implementing data entry automation at scale. The standard plan costs $850/month, and you can try the application out for free thanks to the trial.
As Jennifer says on Capterra:
Overall: AssureSign has made it very easy to get our clients signed up and steamlines the process. Overall, it's really a benefit for "closing the deal." Pros: We use AssureSign daily in our work at the firm. One of the best things is the ease of use. You can just enter the information and it's on the client's phone or in their email in seconds. No delays.
4. FastField
FastField is a really innovative automated data entry software. It takes your paper forms and converts them into dynamic, mobile forms that your team members can fill on the go. FastField lets you send work requests, digital forms, assessments, and agendas to help you collect information from mobile devices and tablets.
The platform is completely no-code, which makes it easy to customize your forms, and the data visualization tools are quite comprehensive—they let you identify trends, compare KPIs, and segment and analyze your data. Its features include image capture (with drawings and annotations), text editing, duplicate detection, convenient collaboration, branching, geotagging and timestamps, and more.
Overall, Fastfield is an excellent choice for teams looking to automate their otherwise manual data entry processes, and its plans start at just $20/month, with volume discounts for large teams. It also offers a free trial.
As Cerys says on Capterra:
Very useful product for data capture. Very easy to create and customise. Support is excellent. Overall: The overall experience has been excellent. During evaluation the support received from the FastField team was excellent. Many opportunities for demo forms to be created.Its a very easy product for end users to pick up. The forms are easy to create and administer. Pros: The setup was very easy. The format on mobile devices was very easy for users to pick up.Its easy to see the benefit of many different applications for this product. Our uses will be asset management and capturing service call out records in real time. The support has been very good when we have needed it. The price is very reasonable.
5. EntryPoint i4
EntryPoint i4 is a software suite that lets you build and deploy your own custom applications to automate manual data entry. It uses electronic document capturing to help you digitize your documents error-free. The suite has both web and desktop apps, and it has special features for clinical trials (like case report forms), which really distinguishes it from other tools on our list.
Some of EntryPoint i4's additional features include data verification, image entry, abbreviation detection, and duplicate detection. It also lets you export data in various formats, like PDF, XML, and CSV, which is useful when you need to conduct further analysis.
EntryPoint doesn't openly disclose its pricing, so you'll need to contact the team directly for a quote.
6. ScanWriter
ScanWriter is a data entry automation software designed specifically for financial statements—it lets you scan documents (like handwritten checks), convert them into different formats (such as from PDF to Excel), visualize your data, and integrate financial data with your accounting. You can also use it to scan credit cards, invoices, bank statements, and other financial documents, and you can even verify statements by preparing the data and exporting it to Excel.
ScanWriter is a great choice for businesses of any size, and its Quickbooks integration (known as ScanWriter for Quickbooks) really helps you enter invoices into Quickbooks at scale. Some of ScanWriter's additional features include data cleansing, flexible search, advanced error detection, and mobile support.
You'll need to contact the vendor directly for a quote.
7. Fluix
Fluix’s workflow management system was developed with extensive research into use cases for various industries, making it one of the best data entry software solutions for field and office teams. The application's no-code environment lets you create apps with a drag-and-drop builder—you can create apps for automating data entry or to automate tasks in your everyday workflow (like inspections, surveying, people management, and much more.)
Fluix is experienced in helping businesses in almost a dozen industries, including pest control, construction and engineering, oil and gas, and health and pharmaceuticals. The core application costs $30 per month, per user, for a minimum of 10 users. You can purchase add-ons like form and document refill (which costs $10 and prefills your forms with data from different sources) at different price points, ranging from $5 to $50 per user, per month.
As Abdelrahman says on G2:
Overall: Amazing day to day as user but as admin I guess needs to be more user friendly specially for someone as me does not belong to IT back ground . To set up workflow it still confuse me some times Pros: Work flow and documentation. Work flow makes day to day operations easier. Setup of work flow could be easier, also hope it wish to integrate formulas, for example automatically calculate flight hours, total number of passengers adding male, female and children etc…
8. True Context (formerly ProntoForms)
TrueContext is a mobile solution focused on field data collection and workflow automation. This software tool is designed to improve data accuracy and speed up data collection for businesses, particularly those with employees working in the field.
TrueContext allows users to create custom forms for data entry. These forms can be designed to match the specific needs of a business, ensuring that all relevant information is collected efficiently. The software is optimized for mobile devices, enabling field workers to enter data directly from smartphones or tablets. This feature is particularly useful for teams that need to collect data on-site.
You have to contact sales to get pricing.
As JC says on G2:
What do you like best about TrueContext, formerly ProntoForms? It is easy to operate and teach others to operate. Feedback can be used to custom the form for the user immediately. Quite Expensive. Can Not Use a Direct Link in the Customer Satisfaction Survey Form.
9. Typeform
Typeform is a web-based platform designed for creating engaging and interactive forms, surveys, quizzes, and other types of digital forms. Its user-friendly interface and unique design approach set it apart in the realm of online form builders.
It offers a highly intuitive and user-friendly form builder. It allows for easy creation of forms with a simple drag-and-drop interface, making it accessible even for those with no technical background. Typeform integrates with a variety of other tools and platforms, such as Google Sheets, Mailchimp, and Zapier, allowing for automated workflows and efficient data management.
Typeform offers a free plan. Then it's $25 a month for basic, $50 a month for Plus, $83 a month for Business (all prices billed yearly), then they have an enterprise level.
As Merve says on G2:
Typeform is a form builder I like where you can create forms and embed them on your website very easily. For website embedding, they offer various options, such as showing your form as a slide-in. With the advanced features, you can create forms based on logic.
10. Phoenix Entrypoint
Phoenix Entrypoint architecture relies on a modular plug-in framework for maximum flexibility. Reliability, ease of use, and cost-effectiveness make Entrypoint an excellent solution for any kind of data entry.
Import and export control files can be configured to determine what data is included and in what order, so data can be imported and exported easily to comma-separated files (CSV), XML, PDF, and SAS-readable files that can be imported into the SAS ETL exporter and then exported to multiple formats.
Phoenix Entrypoint offers a free trial but you have to contact sales to get a price.
11. Conexiom
Conexiom is a software tool designed to automate the process of data entry, particularly focusing on the automation of order and invoice processing. It is used by businesses to enhance efficiency and accuracy in these areas.
Conexiom can automate the process of sales order entry by converting purchase orders received in various formats (like email, PDF, EDI) directly into sales orders in the user's ERP system. This reduces manual entry and the associated errors. One of the key strengths of Conexiom is its ability to integrate with various Enterprise Resource Planning (ERP) systems. This ensures seamless data flow and minimizes the need for manual data transfer or re-entry.
You have to contact Conexiom to get pricing details.
As Wim says on G2:
Conexiom is a very easy to configure tool. Once you have the basics setup (i.e. communication/format/etc agreed), requesting a new "template" is as easy and simple as ordering a coffee in a cafe. We agreed to share detailed mapping instructions (i.e. a document that describes from customer PDF what to map and where to map to) and as a result we have 99% of first maps working perfectly. Only when we request specific mappings, the Conexiom Mapping Team need to come back with questions. But in general, it is easy to use.
Ready to win your time back?
Data entry isn’t just boring, but it also hurts productivity and leads to errors (who doesn’t make a typo every now and then?). Fortunately, technology has evolved to a point where data entry tools take a lot of the burden off your shoulders (apparently, lots of people wanted to get rid of data entry—a sentiment we share).
So if you’re still entering data manually…stop! Try one (or more) of the tools we’ve listed out, and free yourself today. 😎
