According to Zapier's State of Business Automation report, data entry is one of the most commonly automated tasks. Over a third of SMBs do it, and it’s easy to understand why. Data entry is one of the most mundane and error-prone tasks that humans perform. No one likes doing it manually. No one. It’s the perfect choice for automation.

Fortunately, SaaS suppliers have launched dozens of data entry tools and software over the years to help you save time, eradicate boredom, and reduce errors. You'll find data entry tools that do anything from digitizing your data to automatically transporting data across open tabs while you work. 

To help you find the right software for your needs, we've put a list together of the best data entry tools in 2023 that you can start using now. 

The 7 best data entry tools in 2023

Banish boring data entry work and win back your time with these seven apps.

1. Magical

Magical is a popular app for data entry because it's easy to use and it requires no setup at all. It's a no-code Chrome extension that works where you do, so if your work involves copy-pasting any kind of digital data, Magical's got your back. 

Here’s how it works

• Open all your source tabs. Let's say you want to collect information from seven different LinkedIn profiles and enter it into your CRM or HRM software, for example. Start by opening each profile in a separate tab.
• Then, open your destination tab. This is where you want the data to go—like your CRM, HRM, or a Google Sheet.
• Use Magical's Transfers feature. Transfers will ask you to select your source and destination tabs, before giving you the option to transfer either select variables (like first names and job titles), or all of them. 
• Watch Transfers teleport your data across your open tabs. It's really like Magic! 🪄
  

If your workflow involves any kind of data entry, Magical's Transfers can save you hours every week—and it'll protect you from typos. Recruiters, sales pros, customer support teams, and real estate agents all use Magical to help them save loads of time.

It’s also free to use—just add it to Chrome.

P.S. You can learn more about how Transfers works in this video:

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2. Zoho Forms

True to Zoho's brand, Zoho Forms is one of the most user-friendly data entry tools, designed to help you save time by automating your data entry processes. The app boasts a no-code, drag-and-drop builder that creates customized web forms, a webhooks feature that transports data quickly across your apps, and multilevel or hierarchical approval workflow functionality.

Zoho Forms also has various collaborative features. You can share your forms with your team via email, social media, or by inserting them in a webpage. And you can also integrate your forms with other business apps, like your CRM or helpdesk programs. 

Zoho Forms’ plans start at $10 per month, and there’s a free trial in case you want to try it out beforehand. 

3. Nintex RPA

Nintex RPA is a robotic process automation vendor, which is a type of technology that uses software robots to automate repetitive, rules-based tasks. As you've probably guessed, this includes data entry. It has very powerful, mature features, including image capture and extraction, data discovery and cleansing, a drag-and-drop interface for building your automation workflows, collaboration tools, and more.

You can use Nintex RPA to digitize your paper documents, extract and migrate data across different channels, and automatically fill digital forms. The only drawback is that, as with most enterprise-grade RPA tools, Nintex has a steep learning curve and you might need IT professionals to help set it up. 

Otherwise, it's a solid tool for implementing data entry automation at scale. The standard plan costs $850/month, and you can try the application out for free thanks to the trial. 

4. FastField

FastField is a really innovative automated data entry software. It takes your paper forms and converts them into dynamic, mobile forms that your team members can fill on the go. FastField lets you send work requests, digital forms, assessments, and agendas to help you collect information from mobile devices and tablets. 

The platform is completely no-code, which makes it easy to customize your forms, and the data visualization tools are quite comprehensive—they let you identify trends, compare KPIs, and segment and analyze your data. Its features include image capture (with drawings and annotations), text editing, duplicate detection, convenient collaboration, branching, geotagging and timestamps, and more. 

Overall, Fastfield is an excellent choice for teams looking to automate their otherwise manual data entry processes, and its plans start at just $20/month, with volume discounts for large teams. It also offers a free trial.

5. EntryPoint i4

EntryPoint i4 is a software suite that lets you build and deploy your own custom applications to automate manual data entry. It uses electronic document capturing to help you digitize your documents error-free. The suite has both web and desktop apps, and it has special features for clinical trials (like case report forms), which really distinguishes it from other tools on our list.

Some of EntryPoint i4's additional features include data verification, image entry, abbreviation detection, and duplicate detection. It also lets you export data in various formats, like PDF, XML, and CSV, which is useful when you need to conduct further analysis.

EntryPoint doesn't openly disclose its pricing, so you'll need to contact the team directly for a quote. 

6. ScanWriter

ScanWriter is a data entry automation software designed specifically for financial statements—it lets you scan documents (like handwritten checks), convert them into different formats (such as from PDF to Excel), visualize your data, and integrate financial data with your accounting. You can also use it to scan credit cards, invoices, bank statements, and other financial documents, and you can even verify statements by preparing the data and exporting it to Excel. 

ScanWriter is a great choice for businesses of any size, and its Quickbooks integration (known as ScanWriter for Quickbooks) really helps you enter invoices into Quickbooks at scale. Some of ScanWriter's additional features include data cleansing, flexible search, advanced error detection, and mobile support. 

You'll need to contact the vendor directly for a quote.

7. Fluix

Fluix’s workflow management system was developed with extensive research into use cases for various industries, making it one of the best data entry software solutions for field and office teams. The application's no-code environment lets you create apps with a drag-and-drop builder—you can create apps for automating data entry or to automate tasks in your everyday workflow (like inspections, surveying, people management, and much more.)

Fluix is experienced in helping businesses in almost a dozen industries, including pest control, construction and engineering, oil and gas, and health and pharmaceuticals. The core application costs $30 per month, per user, for a minimum of 10 users. You can purchase add-ons like form and document refill (which costs $10 and prefills your forms with data from different sources) at different price points, ranging from $5 to $50 per user, per month.

Ready to win your time back?

Data entry isn’t just boring, but it also hurts productivity and leads to errors (who doesn’t make a typo every now and then?). Fortunately, technology has evolved to a point where data entry tools take a lot of the burden off your shoulders (apparently, lots of people wanted to get rid of data entry—a sentiment we share).

So if you’re still entering data manually…stop! Try one (or more) of the tools we’ve listed out, and free yourself today. 😎