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6 Compassionate Rejection Templates for Recruiters

Use Magical to deliver empathetic and professional candidate rejection messages.
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Magical for Candidate rejection

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In the challenging world of recruitment, delivering rejection messages is an inevitable part of the process. To assist recruiters in this delicate task, we offer a set of compassionate rejection templates. These templates are designed to deliver the news in a respectful and considerate manner, maintaining the candidate's dignity and leaving the door open for future opportunities. Each template is adaptable to different scenarios, ensuring a personalized and professional approach.

What templates are included in this Candidate rejection pack?

General Rejection Template

This template is a versatile tool for delivering a rejection message in various scenarios. It maintains a respectful tone and encourages the candidate to apply for future opportunities.

Post-Interview Rejection Template

This template is suitable for candidates who have gone through the interview process. It provides constructive feedback and encourages them to apply for future opportunities.

Initial Rejection Template

This template is designed for delivering an initial rejection message. It acknowledges the candidate's effort and time, expresses appreciation, and delivers the rejection in a respectful manner.

Rejection for Overqualified Candidate Template

This template is for candidates who are overqualified for the position. It acknowledges their qualifications and encourages them to apply for more suitable roles in the future.

Final Round Rejection Template

This template is for candidates who reached the final round of interviews. It acknowledges their effort, provides feedback, and encourages them to stay in touch for future opportunities.

Rejection After Offer Template

This template is for situations where a job offer has to be rescinded. It communicates the decision in a professional manner, explaining the reasons and expressing regret.

More Recruiting packs

How can you personalize your Candidate rejection templates?

Magical allows you to personalize these templates with your recipients information like

First Name
Job Title
And move more types of information by creating your own custom labels.

How to use Sales prospecting templates

With Magical, you can save any text you type repetitively as a template in Magical and expand the template automatically when you work. Download our Sales prospecting templates to get these templates out of the box.

Download template pack

What is Magical?

Magical is a productivity app that automates your soul-crushing tasks so you can do the work that gets you promoted and still have time to take a break. With Magical, use AI to speed through repetitive tasks like messaging or data entry anywhere on the web —no fancy set-up required. Add Magical to your browser - it’s free.

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“Magical is transformative in the sales world. You can have everyone using consistent, approved messages.”

Brynne Tillman
CEO at
Social Sales Link

“Magical has made my job significantly easier. I use it daily. Seriously this is a MUST HAVE for any recruiter's toolkit.”

Stefanie Tamsey
Senior Corporate Recuiter at

“With Magical, there’s a much better chance of me getting through my tasks. It cuts down on the stress you experience.”

Emily Stewart
Customer Success Expert at

“Magical is transformative in the sales world. You can have everyone using consistent, approved messages.”

Eric Bryan
Business Operations at
Rupa Health

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