6 Compassionate Recruiting Rejection Templates

Use Magical to deliver empathetic and professional job application rejection messages.

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Magical for application rejection

In the challenging world of recruitment, delivering rejection messages is an inevitable part of the process. To assist recruiters in this delicate task, we offer a comprehensive set of rejection templates that balance professionalism with empathy. These templates are designed to maintain a positive relationship with applicants, leaving the door open for future opportunities.

What templates are included in this application rejection pack?

Final Round Rejection Template

This template is used after the final round of interviews. It communicates the decision in a respectful manner and acknowledges the significant effort the candidate put into the process.

Preview template

TRIGGER

-finalroundrejection

CONTENT

Subject: Your Final Interview for Job Title at Company

Dear First Name,

We appreciate the considerable time and effort you have invested in the interview process for the Job Title position at Company. Your qualifications and enthusiasm were impressive.

After a thorough review, we regret to inform you that we have decided to offer the position to another candidate. This decision was not easy and was made after much deliberation.

We value your interest in Company and encourage you to apply for future openings for which you qualify.

Best regards,
%my.fullName%

Generic Rejection Template

This template is a versatile tool for delivering a rejection message when specific details are not necessary. It communicates the decision in a respectful and considerate manner.

Preview template

TRIGGER

-genericrejection

CONTENT

Subject: Your Application at Company

Dear First Name,

Thank you for your interest in opportunities at Company. We appreciate the time you have invested in your application.

After careful consideration, we regret to inform you that we will not be moving forward with your application at this time. We encourage you to keep an eye on our careers page and apply for future openings that match your skills and interests.

Best regards,
%my.fullName%

Initial Rejection Template

This template is designed for delivering an initial rejection message. It communicates the decision in a respectful and considerate manner, acknowledging the effort the candidate put into the application process.

Preview template

TRIGGER

-initialrejection

CONTENT

Subject: Your Application to Job Title at Company

Dear First Name,

Thank you for taking the time to apply for the Job Title position at Company. We appreciate your interest in our company and the effort you put into your application.

After careful consideration, we regret to inform you that we have decided to move forward with other candidates for this position. This decision was not easy, and it does not reflect your qualifications or potential.

We encourage you to apply for future openings for which you qualify. Thank you again for your interest in Company.

Best regards,
%my.fullName%

Positive Rejection Template

This template is used when a candidate is not selected but has made a positive impression. It communicates the decision in a respectful manner and acknowledges the candidate's potential.

Preview template

TRIGGER

-positiverejection

CONTENT

Subject: Your Application to Job Title at Company

Dear First Name,

Thank you for your application for the Job Title position at Company. We appreciate the time and effort you put into your application and interview.

After careful consideration, we have decided to move forward with another candidate for this role. However, we were genuinely impressed by your skills and potential and believe you have a bright future ahead.

We encourage you to apply for future openings at Company that match your qualifications.

Best regards,
%my.fullName%

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How do you personalize your application rejection templates?

Magical allows you to personalize these templates with your recipients information like

First Name

Job Title

Company

Constructive Feedback

And move more types of information by creating your own custom labels.

How to use application rejection templates

With Magical, you can save any text you type repetitively as a template in Magical and expand the template automatically when you work. Download our Sales prospecting templates to get these templates out of the box.

Download the pack

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