7 Interview Cancellation Templates for Recruiters

Use Magical to instantly send professional and empathetic interview cancellation messages.

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Magical for Cancel interview

In the dynamic world of recruitment, sometimes interviews need to be cancelled or rescheduled due to unforeseen circumstances. To help recruiters maintain a positive relationship with candidates even in such situations, we present a comprehensive set of interview cancellation templates. These templates are designed to convey the message professionally and empathetically, ensuring the candidate's experience remains positive.

What templates are included in this Cancel interview pack?

Advance Cancellation Template

This template is ideal for situations where there is enough time to inform the candidate about the cancellation. It maintains a respectful tone and offers to reschedule the interview.

Preview template

TRIGGER

-advancecancel

CONTENT

Subject: Rescheduling of Interview for Job Title Position

Dear First Name,

We wanted to inform you in advance that due to some scheduling conflicts, we need to reschedule your interview for the Job Title position originally scheduled for Date and Time.

We apologize for any inconvenience this may cause and appreciate your understanding. Please let us know your availability so we can arrange a new date and time for the interview.

Best regards,
%my.fullName%
Your Contact Information

Candidate Requested Cancellation Template

This template is for situations where a candidate requests to cancel the interview. It acknowledges the candidate's request and maintains a positive tone.

Preview template

TRIGGER

-candidatecancel

CONTENT

Subject: Acknowledgement of Interview Cancellation Request for Job Title Position

Dear First Name,

We have received your request to cancel the interview for the Job Title position scheduled for Date and Time. We understand that circumstances can change and we appreciate you letting us know.

We will keep your application on file and encourage you to apply again in the future should you see a position that interests you.

Best regards,
%my.fullName%
Your Contact Information

Group Interview Cancellation Template

This template is designed for situations where a group interview needs to be cancelled. It maintains a professional tone and offers to reschedule the interview.

Preview template

TRIGGER

-groupcancel

CONTENT

Subject: Rescheduling of Group Interview for Job Title Position

Dear First Name,

We regret to inform you that the group interview for the Job Title position scheduled for Date and Time has been cancelled due to unforeseen circumstances.

We apologize for any inconvenience this may cause and appreciate your understanding. We will inform you of the new date and time for the group interview as soon as possible.

Best regards,
%my.fullName%
Your Contact Information

Immediate Cancellation Template

This template is designed for situations where an interview needs to be cancelled immediately. It conveys the message with sincerity and offers to reschedule, maintaining a positive relationship with the candidate.

Preview template

TRIGGER

-immediatecancel

CONTENT

Subject: Change in Interview Schedule for Job Title Position

Dear First Name,

We regret to inform you that due to unforeseen circumstances, we need to cancel your interview for the Job Title position scheduled for Date and Time. We sincerely apologize for any inconvenience this may cause.

We value your interest in our company and would like to reschedule the interview at a time that is convenient for you. Please let us know your availability.

Best regards,
%my.fullName%
Your Contact Information

Last Minute Cancellation Template

This template is for situations where an interview needs to be cancelled at the last minute. It conveys the message with sincerity and offers to reschedule, maintaining a positive relationship with the candidate.

Preview template

TRIGGER

-lastminutecancel

CONTENT

Subject: Urgent: Change in Interview Schedule for Job Title Position

Dear First Name,

We regret to inform you that due to an emergency, we need to cancel your interview for the Job Title position scheduled for Date and Time. We sincerely apologize for the short notice and any inconvenience this may cause.

We value your interest in our company and would like to reschedule the interview at a time that is convenient for you. Please let us know your availability.

Best regards,
%my.fullName%
Your Contact Information

No Reschedule Cancellation Template

This template is for situations where an interview is cancelled and there is no immediate plan to reschedule. It maintains a respectful tone and leaves the door open for future opportunities.

Preview template

TRIGGER

-noreschedulecancel

CONTENT

Subject: Cancellation of Interview for Job Title Position

Dear First Name,

We regret to inform you that your interview for the Job Title position scheduled for Date and Time has been cancelled. At this time, we are not rescheduling interviews for this position.

We appreciate your interest in our company and will keep your application on file for future opportunities. We apologize for any inconvenience this may cause.

Best regards,
%my.fullName%
Your Contact Information

Virtual Interview Cancellation Template

This template is for situations where a virtual interview needs to be cancelled. It maintains a professional tone and offers to reschedule the interview.

Preview template

TRIGGER

-virtualcancel

CONTENT

Subject: Rescheduling of Virtual Interview for Job Title Position

Dear First Name,

We regret to inform you that the virtual interview for the Job Title position scheduled for Date and Time has been cancelled due to technical issues.

We apologize for any inconvenience this may cause and appreciate your understanding. Please let us know your availability so we can arrange a new date and time for the virtual interview.

Best regards,
%my.fullName%
Your Contact Information

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How do you personalize your Cancel interview templates?

Magical allows you to personalize these templates with your recipients information like

First name

Job title

Date and time

And move more types of information by creating your own custom labels.

How to use Cancel interview templates

With Magical, you can save any text you type repetitively as a template in Magical and expand the template automatically when you work. Download our Sales prospecting templates to get these templates out of the box.

Download the pack

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