7 Interview Cancellation Templates for Recruiters
Use Magical to instantly send professional and empathetic interview cancellation messages.
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In the dynamic world of recruitment, sometimes interviews need to be cancelled or rescheduled due to unforeseen circumstances. To help recruiters maintain a positive relationship with candidates even in such situations, we present a comprehensive set of interview cancellation templates. These templates are designed to convey the message professionally and empathetically, ensuring the candidate's experience remains positive.
What templates are included in this Cancel interview pack?
Advance Cancellation Template
This template is ideal for situations where there is enough time to inform the candidate about the cancellation. It maintains a respectful tone and offers to reschedule the interview.
Preview template
TRIGGER
-advancecancel
CONTENT
Subject: Rescheduling of Interview for Job Title Position
Dear First Name,
We wanted to inform you in advance that due to some scheduling conflicts, we need to reschedule your interview for the Job Title position originally scheduled for Date and Time.
We apologize for any inconvenience this may cause and appreciate your understanding. Please let us know your availability so we can arrange a new date and time for the interview.
Best regards,
%my.fullName%
Your Contact Information
Candidate Requested Cancellation Template
This template is for situations where a candidate requests to cancel the interview. It acknowledges the candidate's request and maintains a positive tone.
Preview template
TRIGGER
-candidatecancel
CONTENT
Subject: Acknowledgement of Interview Cancellation Request for Job Title Position
Dear First Name,
We have received your request to cancel the interview for the Job Title position scheduled for Date and Time. We understand that circumstances can change and we appreciate you letting us know.
We will keep your application on file and encourage you to apply again in the future should you see a position that interests you.
Best regards,
%my.fullName%
Your Contact Information
Group Interview Cancellation Template
This template is designed for situations where a group interview needs to be cancelled. It maintains a professional tone and offers to reschedule the interview.
Preview template
TRIGGER
-groupcancel
CONTENT
Subject: Rescheduling of Group Interview for Job Title Position
Dear First Name,
We regret to inform you that the group interview for the Job Title position scheduled for Date and Time has been cancelled due to unforeseen circumstances.
We apologize for any inconvenience this may cause and appreciate your understanding. We will inform you of the new date and time for the group interview as soon as possible.
Best regards,
%my.fullName%
Your Contact Information
Immediate Cancellation Template
This template is designed for situations where an interview needs to be cancelled immediately. It conveys the message with sincerity and offers to reschedule, maintaining a positive relationship with the candidate.
Preview template
TRIGGER
-immediatecancel
CONTENT
Subject: Change in Interview Schedule for Job Title Position
Dear First Name,
We regret to inform you that due to unforeseen circumstances, we need to cancel your interview for the Job Title position scheduled for Date and Time. We sincerely apologize for any inconvenience this may cause.
We value your interest in our company and would like to reschedule the interview at a time that is convenient for you. Please let us know your availability.
Best regards,
%my.fullName%
Your Contact Information
Last Minute Cancellation Template
This template is for situations where an interview needs to be cancelled at the last minute. It conveys the message with sincerity and offers to reschedule, maintaining a positive relationship with the candidate.
Preview template
TRIGGER
-lastminutecancel
CONTENT
Subject: Urgent: Change in Interview Schedule for Job Title Position
Dear First Name,
We regret to inform you that due to an emergency, we need to cancel your interview for the Job Title position scheduled for Date and Time. We sincerely apologize for the short notice and any inconvenience this may cause.
We value your interest in our company and would like to reschedule the interview at a time that is convenient for you. Please let us know your availability.
Best regards,
%my.fullName%
Your Contact Information
No Reschedule Cancellation Template
This template is for situations where an interview is cancelled and there is no immediate plan to reschedule. It maintains a respectful tone and leaves the door open for future opportunities.
Preview template
TRIGGER
-noreschedulecancel
CONTENT
Subject: Cancellation of Interview for Job Title Position
Dear First Name,
We regret to inform you that your interview for the Job Title position scheduled for Date and Time has been cancelled. At this time, we are not rescheduling interviews for this position.
We appreciate your interest in our company and will keep your application on file for future opportunities. We apologize for any inconvenience this may cause.
Best regards,
%my.fullName%
Your Contact Information
Virtual Interview Cancellation Template
This template is for situations where a virtual interview needs to be cancelled. It maintains a professional tone and offers to reschedule the interview.
Preview template
TRIGGER
-virtualcancel
CONTENT
Subject: Rescheduling of Virtual Interview for Job Title Position
Dear First Name,
We regret to inform you that the virtual interview for the Job Title position scheduled for Date and Time has been cancelled due to technical issues.
We apologize for any inconvenience this may cause and appreciate your understanding. Please let us know your availability so we can arrange a new date and time for the virtual interview.
Best regards,
%my.fullName%
Your Contact Information
More Cancel interview packs
How do you personalize your Cancel interview templates?
Magical allows you to personalize these templates with your recipients information like
First name
Job title
Date and time
And move more types of information by creating your own custom labels.
How to use Cancel interview templates
With Magical, you can save any text you type repetitively as a template in Magical and expand the template automatically when you work. Download our Sales prospecting templates to get these templates out of the box.
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