“Molly Morris is inviting you to a Zoom Meeting.” 👀
The boilerplate Zoom invite isn’t particularly enticing or descriptive, and won’t help you get bums on seats for your upcoming Zoom call. That’s why we’ve created this list of Zoom invitation email templates. So you can get as many attendees as possible to join that waiting room.
Different types of Zoom meetings call for different meeting invite templates. A conference call invitation email sample won’t be the same as a meeting invite template for a quarterly review. So, we’ve got your back here with a Zoom invitation email template for any type of gathering.
Note: Dropping personalized details into a meeting invitation email template is simple with Magical. In just a few clicks, everyone gets a tailored meeting invite—and you don’t have to spend time writing the same thing over and over again. Check out Magical today for free. 🪄
Generate a custom Zoom invitation email instantly with AI
Have a specific scenario in mind? Use this Magical template generator to create a custom template that sets up your Zoom call in exactly the right way. You can get specific with your prompt (for example, you can ask for 'an email template inviting teammates to a baby shower for a coworker’) and even choose the tone of voice you want to use. To generate an unlimited number of email templates, add the free Magical Chrome extension to your browser.
{{ai-generator="/ai-template-generator"}}
The best Zoom invitation email templates
Here are a few simple meeting invitation email samples you can use whenever you need.
1. Zoom invitation email template for 1-to-1 catch-ups
Quarterly Performance Review
Hi {NAME},
How time flies! It’s time for our quarterly performance and OKR review again. I’ve set this for [DATE, TIME] and arranged to meet on Zoom for [TIME OF MEETING] to make it easier for each of us.
Here’s the link for the Zoom room [INSERT LINK] and a link to pop it in your calendar with a couple of reminders [GMAIL AND OUTLOOK LINKS].
Let me know if we need to change the date or time, otherwise, please confirm you can make it by [RSVP DATE].
I’m looking forward to catching up to see how you’re getting on!
Talk soon,
{SIGNATURE}
Send
2. Zoom invitation email template for sales demonstrations
Bespoke [PRODUCT] demo for [PROSPECT NAME]
Hi {NAME},
Thanks for your interest in our [PRODUCT], I’m really excited to be able to invite you to a tailored demonstration on [DATE, TIME] with [SALESPERSON’S NAME].
The demonstration will cover [POINT 1], [POINT 2], and [POINT 3], and of course, there will be plenty of time for questions too. Typically, demonstrations given via Zoom take around [LENGTH OF TIME].
You can join the demonstration on the day with this link: [ZOOM LINK].
These links will note the meeting in your calendar: [GMAIL AND OUTLOOK LINKS].
Please confirm by [RSVP DATE] that you can make it or let me know if an alternate date would be more convenient.
Kind regards,
{SIGNATURE}
Send
3. Zoom invitation email template for recruitment interviews
Interview for [CANDIDATE NAME] with [COMPANY NAME] on [DATE]
Hi {NAME},
I’m pleased to let you know that you have reached the next stage of the recruitment process with [COMPANY NAME]. I’d like to invite you to a Zoom interview on [DATE, TIME] with [INTERVIEWER NAME]. The interview is expected to last [LENGTH OF INTERVIEW].
To prepare for this interview you will need to [DETAIL 1], [DETAIL 2], and [DETAIL 3].
You can access the Zoom room on the day of the interview with this link: [ZOOM LINK].
To help you remember the interview, I've included some links to easily add the meeting to your online calendar: [GMAIL AND OUTLOOK LINKS].
Please confirm you will be able to attend the interview by [RSVP DATE]. If you have any queries about the above, don’t hesitate to get in touch.
Best wishes,
{SIGNATURE}
Send
4. Zoom invitation email template for presentations
[TOPIC] presentation
Hi {NAME},
I’d like to invite you to a virtual meeting on [DATE, TIME] to consider [TOPIC].
The purpose of the presentation will be to [GOAL] and we’ll cover:
* [POINT 1] - [ESTIMATED TIME]
* [POINT 2] - [ESTIMATED TIME]
* [POINT 3] - [ESTIMATED TIME]
There will also be time for questions and answers after each section and at the end of the presentation.
You will be able to access the Zoom room on the day with this link: [ZOOM LINK]
These links will add the presentation to your calendar along with two reminders before the day: [GMAIL AND OUTLOOK LINKS].
Please confirm your attendance by [RSVP].
Regards,
{SIGNATURE}
Send
5. Zoom invitation email template for team meetings
Team meeting
Hi {NAME},
It’s time for our team meeting again!
This time we will be covering [TOPIC]. We’ve also allowed for [AMOUNT OF TIME] to cover pressing questions about [SUBJECT 1] and [SUBJECT 2].
Please be prepared to chat about:
* [PROJECT 1]
* [PROJECT 2]
Relevant docs for each are attached.
See you on [DATE, TIME].
Zoom link: [ZOOM LINK]
Link for your calendar: [GMAIL AND OUTLOOK LINKS]
Cheers,
{SIGNATURE}
Send
6. Zoom invitation email template for follow-up sales meetings
Follow-up about [TOPIC]
Hi {NAME},
Thanks for meeting with me on [LAST MEETING DATE]. I’m reaching out because I’d love to answer any questions you may have about [TOPIC] and talk about the next steps.
I’ve arranged for a meeting with you to cover any queries you have on [DATE] at [TIME].
You can join me then with this link [ZOOM LINK] or please feel free to suggest a time that suits you better.
Looking forward to your reply,
{SIGNATURE}
Send
7. Zoom invitation email template for lectures and workshops
Exclusive [TOPIC] workshop on [DATE]
Hi {NAME},
Thanks for signing up for our free workshop with [PRESENTER’S NAME] on [DATE] at [TIME].
This [WORKSHOP TOPIC] will teach you how to…
* [BENEFIT 1]
* [BENEFIT 2]
* [BENEFIT 3]
[PRESENTER’S NAME] is a renowned [PROFESSION] with [YEARS OF EXPERTISE] in [TOPIC]. The workshop will last for [LENGTH OF TIME]. Previous workshops with [PRESENTER’S NAME] have received high praise.
[WORKSHOP PARTICIPANT FEEDBACK 1]
[WORKSHOP PARTICIPANT FEEDBACK 2]
You can join us on [DATE] with this link [ZOOM LINK], and these links for your calendar [GMAIL AND OUTLOOK LINKS] will make sure it doesn’t slip your mind!
We can’t wait to see you there and share our [WORKSHOP TOPIC] secrets for success!
[Signature]
Send
8. Zoom invitation email template for virtual classes
[TOPIC] class on [DATE]
Hi {NAME},
[CLASS NAME] will be meeting on [DATE] at [TIME] to explore [TOPIC].
To get the most from this class, you will need the following item
* [ITEM 1]
* [ITEM 2]
* [ITEM 3]
This link [ZOOM LINK] will give you access to the class on the day.
[WORKSHOP PARTICIPANT FEEDBACK 1]
[WORKSHOP PARTICIPANT FEEDBACK 2]
This link [ZOOM LINK] will give you access to the class on the day.
Please add this class to your calendar [GMAIL AND OUTLOOK LINKS] to avoid missing out. This class will not be recorded for future replays.
Please make sure your microphone is switched to mute after entering the Zoom room.
I look forward to seeing you there!
[Signature]
Send
Final takeaways: how do you write a meeting invitation via email?
You probably noticed that all of these Zoom invitation email templates share similar characteristics. Basically, it’s helpful for all email meeting invites to have everything people need to schedule it in their calendars—including:
A clear and brief subject line
The time, date, and expected length of your meeting
The purpose and agenda for the meeting
An RSVP date
The meeting link and access details
A friendly and professional signature
Specific details like the recipient’s name, the meeting’s purpose, and full agenda details can be slotted in quickly with your Magical shortcuts. And you can also save whole templates (like the ones featured above) using the app to save heaps of time. Just customize a few parts of your email invite to make it personal for the recipient and relevant to the meeting you’ve organized.
Good luck and happy Zooming!
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“Molly Morris is inviting you to a Zoom Meeting.” 👀
The boilerplate Zoom invite isn’t particularly enticing or descriptive, and won’t help you get bums on seats for your upcoming Zoom call. That’s why we’ve created this list of Zoom invitation email templates. So you can get as many attendees as possible to join that waiting room.
Different types of Zoom meetings call for different meeting invite templates. A conference call invitation email sample won’t be the same as a meeting invite template for a quarterly review. So, we’ve got your back here with a Zoom invitation email template for any type of gathering.
Note: Dropping personalized details into a meeting invitation email template is simple with Magical. In just a few clicks, everyone gets a tailored meeting invite—and you don’t have to spend time writing the same thing over and over again. Check out Magical today for free. 🪄
Generate a custom Zoom invitation email instantly with AI
Have a specific scenario in mind? Use this Magical template generator to create a custom template that sets up your Zoom call in exactly the right way. You can get specific with your prompt (for example, you can ask for 'an email template inviting teammates to a baby shower for a coworker’) and even choose the tone of voice you want to use. To generate an unlimited number of email templates, add the free Magical Chrome extension to your browser.
{{ai-generator="/ai-template-generator"}}
The best Zoom invitation email templates
Here are a few simple meeting invitation email samples you can use whenever you need.
1. Zoom invitation email template for 1-to-1 catch-ups
Quarterly Performance Review
Hi {NAME},
How time flies! It’s time for our quarterly performance and OKR review again. I’ve set this for [DATE, TIME] and arranged to meet on Zoom for [TIME OF MEETING] to make it easier for each of us.
Here’s the link for the Zoom room [INSERT LINK] and a link to pop it in your calendar with a couple of reminders [GMAIL AND OUTLOOK LINKS].
Let me know if we need to change the date or time, otherwise, please confirm you can make it by [RSVP DATE].
I’m looking forward to catching up to see how you’re getting on!
Talk soon,
{SIGNATURE}
Send
2. Zoom invitation email template for sales demonstrations
Bespoke [PRODUCT] demo for [PROSPECT NAME]
Hi {NAME},
Thanks for your interest in our [PRODUCT], I’m really excited to be able to invite you to a tailored demonstration on [DATE, TIME] with [SALESPERSON’S NAME].
The demonstration will cover [POINT 1], [POINT 2], and [POINT 3], and of course, there will be plenty of time for questions too. Typically, demonstrations given via Zoom take around [LENGTH OF TIME].
You can join the demonstration on the day with this link: [ZOOM LINK].
These links will note the meeting in your calendar: [GMAIL AND OUTLOOK LINKS].
Please confirm by [RSVP DATE] that you can make it or let me know if an alternate date would be more convenient.
Kind regards,
{SIGNATURE}
Send
3. Zoom invitation email template for recruitment interviews
Interview for [CANDIDATE NAME] with [COMPANY NAME] on [DATE]
Hi {NAME},
I’m pleased to let you know that you have reached the next stage of the recruitment process with [COMPANY NAME]. I’d like to invite you to a Zoom interview on [DATE, TIME] with [INTERVIEWER NAME]. The interview is expected to last [LENGTH OF INTERVIEW].
To prepare for this interview you will need to [DETAIL 1], [DETAIL 2], and [DETAIL 3].
You can access the Zoom room on the day of the interview with this link: [ZOOM LINK].
To help you remember the interview, I've included some links to easily add the meeting to your online calendar: [GMAIL AND OUTLOOK LINKS].
Please confirm you will be able to attend the interview by [RSVP DATE]. If you have any queries about the above, don’t hesitate to get in touch.
Best wishes,
{SIGNATURE}
Send
4. Zoom invitation email template for presentations
[TOPIC] presentation
Hi {NAME},
I’d like to invite you to a virtual meeting on [DATE, TIME] to consider [TOPIC].
The purpose of the presentation will be to [GOAL] and we’ll cover:
* [POINT 1] - [ESTIMATED TIME]
* [POINT 2] - [ESTIMATED TIME]
* [POINT 3] - [ESTIMATED TIME]
There will also be time for questions and answers after each section and at the end of the presentation.
You will be able to access the Zoom room on the day with this link: [ZOOM LINK]
These links will add the presentation to your calendar along with two reminders before the day: [GMAIL AND OUTLOOK LINKS].
Please confirm your attendance by [RSVP].
Regards,
{SIGNATURE}
Send
5. Zoom invitation email template for team meetings
Team meeting
Hi {NAME},
It’s time for our team meeting again!
This time we will be covering [TOPIC]. We’ve also allowed for [AMOUNT OF TIME] to cover pressing questions about [SUBJECT 1] and [SUBJECT 2].
Please be prepared to chat about:
* [PROJECT 1]
* [PROJECT 2]
Relevant docs for each are attached.
See you on [DATE, TIME].
Zoom link: [ZOOM LINK]
Link for your calendar: [GMAIL AND OUTLOOK LINKS]
Cheers,
{SIGNATURE}
Send
6. Zoom invitation email template for follow-up sales meetings
Follow-up about [TOPIC]
Hi {NAME},
Thanks for meeting with me on [LAST MEETING DATE]. I’m reaching out because I’d love to answer any questions you may have about [TOPIC] and talk about the next steps.
I’ve arranged for a meeting with you to cover any queries you have on [DATE] at [TIME].
You can join me then with this link [ZOOM LINK] or please feel free to suggest a time that suits you better.
Looking forward to your reply,
{SIGNATURE}
Send
7. Zoom invitation email template for lectures and workshops
Exclusive [TOPIC] workshop on [DATE]
Hi {NAME},
Thanks for signing up for our free workshop with [PRESENTER’S NAME] on [DATE] at [TIME].
This [WORKSHOP TOPIC] will teach you how to…
* [BENEFIT 1]
* [BENEFIT 2]
* [BENEFIT 3]
[PRESENTER’S NAME] is a renowned [PROFESSION] with [YEARS OF EXPERTISE] in [TOPIC]. The workshop will last for [LENGTH OF TIME]. Previous workshops with [PRESENTER’S NAME] have received high praise.
[WORKSHOP PARTICIPANT FEEDBACK 1]
[WORKSHOP PARTICIPANT FEEDBACK 2]
You can join us on [DATE] with this link [ZOOM LINK], and these links for your calendar [GMAIL AND OUTLOOK LINKS] will make sure it doesn’t slip your mind!
We can’t wait to see you there and share our [WORKSHOP TOPIC] secrets for success!
[Signature]
Send
8. Zoom invitation email template for virtual classes
[TOPIC] class on [DATE]
Hi {NAME},
[CLASS NAME] will be meeting on [DATE] at [TIME] to explore [TOPIC].
To get the most from this class, you will need the following item
* [ITEM 1]
* [ITEM 2]
* [ITEM 3]
This link [ZOOM LINK] will give you access to the class on the day.
[WORKSHOP PARTICIPANT FEEDBACK 1]
[WORKSHOP PARTICIPANT FEEDBACK 2]
This link [ZOOM LINK] will give you access to the class on the day.
Please add this class to your calendar [GMAIL AND OUTLOOK LINKS] to avoid missing out. This class will not be recorded for future replays.
Please make sure your microphone is switched to mute after entering the Zoom room.
I look forward to seeing you there!
[Signature]
Send
Final takeaways: how do you write a meeting invitation via email?
You probably noticed that all of these Zoom invitation email templates share similar characteristics. Basically, it’s helpful for all email meeting invites to have everything people need to schedule it in their calendars—including:
A clear and brief subject line
The time, date, and expected length of your meeting
The purpose and agenda for the meeting
An RSVP date
The meeting link and access details
A friendly and professional signature
Specific details like the recipient’s name, the meeting’s purpose, and full agenda details can be slotted in quickly with your Magical shortcuts. And you can also save whole templates (like the ones featured above) using the app to save heaps of time. Just customize a few parts of your email invite to make it personal for the recipient and relevant to the meeting you’ve organized.
