25 Welcome Message to New Employees Templates (+ Extra Tips)

Is your team growing? It’s always exciting when someone new joins—usually a sign that your business is doing well, and that you’re ready to introduce new skills and fresh perspectives.

While you’re busy getting everything organized (contracting, HR admin, laptops—it all takes quite a bit of time), don’t forget to welcome your latest recruit properly. Start by sending a nice welcome message to your new employee.

Why? Research suggests that 69% of employees are more likely to stay with a company for at least three years if they have a good onboarding experience. If they’re not happy, 20% of new employees leave within the first month-and-a-half of starting their job. Such a high turnover can be cumbersome and costly for your company.

The first impression you make matters. We’re here to help you make it a good one.

Why should you write “welcome to the team” messages?

You’ve worked at your company long enough to know all the ins-and-outs of the content of the work and the corporate culture. But for you new employee, everything’s new.

Until they get a handle on how things operate, they’re in the dark. Make it your job to make this transition smooth and easy.

Sending a “welcome to the team” message that lets them know that you’re pleased to have them on board casts your company in a positive light. It shows you already value their expertise and contribution. And making them feel welcome and appreciated right from the get-go helps you build a long-lasting and productive relationship.

It’s also an opportunity to remind them of what your company stands for and to inspire them to live up to certain values.

What should you say to welcome a new employee?

Your welcome message is the virtual equivalent of an in-person greeting (if your company is fully remote or hybrid, it might be the only greeting your employee gets for a while). This means that it needs to be everything you’d expect from an in-person introduction. Think big smiles, a hearty handshake and a friendly demeanor. Now, put that energy into your writing.

Here are a few guidelines that might help you:

  1. Start strong. “Welcome aboard” or “Congratulations on joining our team” is an obvious but great way to start your message. If your welcome message is an email, use this as your subject line.
  1. Be warm and inviting. Even if your company culture is quite formal, it’s important that your welcoming note is warm and engaging. Make it personal. You can even mention some of the skills your new team member has:

“We’re delighted to have your creative abilities and technical know-how in our team. Together, we know we can achieve great things.”

  1. Give them useful info. Your welcome note can be as long or as short as you like. You may choose to use it as an opportunity to share important information about the way things work, such as how to access the intranet, what different meeting rooms are called, and where your employee can go to grab a good bite to eat.

You’ll likely send similar welcome messages out to all your new employees with a few small tweaks, so to make life simpler you can speed things up using an automated text expander with templates. Check out Magical. You’ll save hours every week.

The best “welcome on board” email templates: 25 examples

OK, let’s get down to business.

Here are a few ideas for welcome messages you may want to send out to new employees. These are just guidelines. Feel free to tweak or edit them according to what feels right for your company, culture and circumstances.

  1. Welcome, [name]! We’re thrilled to have you with us. We really believe that your skills, experience and creativity are just what we’re looking for, and that you’ll be a great asset to our team.
  1. Welcome to the team, [name]! We're so excited to have you with us and we can’t wait to see what you’ll do in your new role.
  1. Congratulations on being part of the team, [name]! The whole company is delighted to have you on board. We know that we’re going to have a successful journey together.
  1. Congratulations on your new role, [name]! We know you’re going to be a wonderful addition to our dynamic and passionate team. We can’t wait to work with you.
  1. A warm welcome to the office, [name]! Your remarkable skills are just what we’ve been looking for. You’re sure to be a great addition to our team and company.
  1. Hello and welcome to [company], [name]! We’re all about working with enthusiastic, creative people who want to learn and grow. We know that you’ll fit right in. It's great to have you with us.
  1. Welcome to our team, [name]! We value the different talents and ideas of everyone in our team – yours included. We’re so looking forward to seeing what you get up to.
  1. Thanks for joining our team, [name]. Our company is growing and changing all the time and we’re so excited to have you along for the ride.
  1. Welcome, [name]. We chose you from all the applicants we interviewed because we believe that, together, we can do amazing things. We hope you’ll always feel inspired to innovate, share your thoughts, and push boundaries. Your colleagues are here to help you.
  1. Welcome, [name]! At [company], we’re all about open communication and creativity. We want to hear your ideas, don’t be shy.
  1. Congratulations and welcome, [name]! We thrive on innovation and change, and can’t wait to see how you’ll shake things up around here. Let’s get started.
  1. Hello and welcome, [name]! We believe you’re going to be a valuable asset to our company and are here to encourage and support you along the way.
  1. Hello, [name], and welcome. The entire team of [company] is thrilled to have you on board. We hope you’ll do some amazing work here!
  1. A warm welcome and lots of good wishes on becoming part of our growing team, [name]. We are all happy and excited to have you here, and look forward to your contribution to our company.
  1. Welcome, [name]! We’re so happy to have you with us, and hope that you’ll always feel free to speak up and share your views. At [company], we believe in growing together.
  1. Congratulations and welcome aboard, [name]. We hand-picked you because we believe we can help each other grow and succeed. We know we’re in for a fantastic journey together.
  1. Hello, [name], and thank you so much for accepting a position with us. We hope that you’ll be very happy here. Welcome!
  1. Congratulations and welcome to our team, [name]. We’re here to help you feel right at home. If there’s anything you need, please let us know.
  1. Welcome, [name]! You’re one of a kind, and we can’t wait to hear all your thoughts and ideas. We look forward to learning and growing with you.
  1. Congratulations on taking the next step in your career, [name]! We see great things ahead – it’s why we brought you on board. We invite you to ask questions, make mistakes and experiment. That’s how we’ll reach new heights together.
  1. Congratulations, [name], and welcome to your first day with us. We want you to know that we believe in you and we’re behind you in everything you do here.
  1. Welcome and congratulations, [name]! We choose our team members carefully because when someone joins our team, we hope to forge a long-term and successful partnership together. We can’t wait to start this journey with you.
  1. Welcome, [name]! You’re the perfect addition to our team, and we look forward to helping you do the best work of your life with us.
  1. Welcome to the team, [name]! We know that it can be a bit overwhelming starting a new job, but don’t worry. We’re here to help you in any way we can.
  1. Welcome, [name], and thank you for choosing us. We couldn’t be prouder to have you on board.

How to automate a welcome message to a new employee

While adding a personal touch to a welcome message is always important (don’t forget their name, for starters!), there are a few things you probably want to standardize so you can streamline your onboarding process. This is especially true if you’re growing fast.

With Magical, you can replace all your repetitive typing tasks with just a few keystrokes. No complex setup needed. It just works like a charm and you can start in minutes, saving you hours every week. Perfect for HR pros and recruiters who need to regularly message candidates, new hires, and existing team members.

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