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7 Compassionate Recruiting Interview Rejection Templates

Use Magical to deliver empathetic and professional interview rejection messages.
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Magical for interview rejection

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In the challenging world of recruitment, delivering interview rejection messages is a delicate task that requires empathy, professionalism, and tact. To assist recruiters in this sensitive process, we offer a comprehensive set of interview rejection templates. These templates are designed to convey the decision respectfully, provide constructive feedback, and maintain a positive relationship with the candidate for future opportunities. Each template is adaptable to various scenarios, ensuring a personalized and considerate approach.

What templates are included in this interview rejection pack?

Feedback Rejection Email Template

This template goes a step further by offering constructive feedback to the candidate. It encourages their professional growth and shows your company's commitment to transparency and development.

Future Consideration Template

This template is ideal for candidates who were strong contenders but didn't make the final cut. It emphasizes their potential for future roles and maintains a positive relationship.

Immediate Rejection Template

This template is for candidates who are not a fit for the role right from the start. It delivers the rejection promptly and respectfully, without leading the candidate on.

Phone Rejection Template

Sometimes, a phone call is the most appropriate way to deliver a rejection, especially for candidates who reached the final stages. This template provides a script for a respectful and considerate rejection call.

Post-Interview Rejection Template

This template is designed for candidates who were not selected after an in-person interview. It acknowledges their time commitment and provides a respectful rejection.

Rejection After Test Assignment Template

This template is for candidates who completed a test assignment as part of the interview process but were not selected. It acknowledges their effort and provides a respectful rejection.

Standard Rejection Email Template

This template provides a respectful and straightforward way to inform candidates they have not been selected. It maintains a positive tone, appreciates their effort, and leaves the door open for future opportunities.

More packs

Coming soon!

How can you personalize your interview rejection templates?

Magical allows you to personalize these templates with your recipients information like

First Name
Job Title
And move more types of information by creating your own custom labels.

How to use Sales prospecting templates

With Magical, you can save any text you type repetitively as a template in Magical and expand the template automatically when you work. Download our Sales prospecting templates to get these templates out of the box.

Download template pack

What is Magical?

Magical is a productivity app that automates your soul-crushing tasks so you can do the work that gets you promoted and still have time to take a break. With Magical, use AI to speed through repetitive tasks like messaging or data entry anywhere on the web —no fancy set-up required. Add Magical to your browser - it’s free.

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“Magical has made my job significantly easier. I use it daily. Seriously this is a MUST HAVE for any recruiter's toolkit.”

Stefanie Tamsey
Senior Corporate Recuiter at

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Customer Success Expert at

“Magical is transformative in the sales world. You can have everyone using consistent, approved messages.”

Eric Bryan
Business Operations at
Rupa Health

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