7 Compassionate Recruiting Interview Rejection Templates

7 Compassionate Recruiting Interview Rejection Templates

Use Magical to deliver empathetic and professional interview rejection messages.

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In the challenging world of recruitment, delivering interview rejection messages is a delicate task that requires empathy, professionalism, and tact. To assist recruiters in this sensitive process, we offer a comprehensive set of interview rejection templates. These templates are designed to convey the decision respectfully, provide constructive feedback, and maintain a positive relationship with the candidate for future opportunities. Each template is adaptable to various scenarios, ensuring a personalized and considerate approach.

What templates are included in this interview rejection pack?

Feedback Rejection Email Template

This template goes a step further by offering constructive feedback to the candidate. It encourages their professional growth and shows your company's commitment to transparency and development.

Preview template

TRIGGER

-feedbackrejection

CONTENT

Subject: Your Interview with Company

Dear First Name,

Thank you for your interest in the Job Title position at Company. After careful consideration, we have decided to move forward with another candidate. However, we were impressed by your mention a positive aspect and would like to provide some feedback to assist in your job search.

Provide constructive feedback

We hope you find this feedback helpful and wish you the best in your future endeavors.

Best regards,
%my.fullName%

Future Consideration Template

This template is ideal for candidates who were strong contenders but didn't make the final cut. It emphasizes their potential for future roles and maintains a positive relationship.

Preview template

TRIGGER

-futureconsideration

CONTENT

Subject: Your Interview with Company

Dear First Name,

Thank you for your interest in the Job Title position at Company. While we were impressed with your qualifications and experience, we have decided to move forward with another candidate for this specific role.

However, we see potential in your profile for other opportunities that may arise in the future. With your permission, we would like to keep your resume on file and reach out if a suitable position becomes available.

Best regards,
%my.fullName%

Immediate Rejection Template

This template is for candidates who are not a fit for the role right from the start. It delivers the rejection promptly and respectfully, without leading the candidate on.

Preview template

TRIGGER

-immediaterejection

CONTENT

Subject: Your Application to Company

Dear First Name,

Thank you for your interest in the Job Title position at Company. After reviewing your application, we have decided not to proceed with your candidacy at this time.

We appreciate your understanding and wish you the best in your job search.

Best regards,
%my.fullName%

Phone Rejection Template

Sometimes, a phone call is the most appropriate way to deliver a rejection, especially for candidates who reached the final stages. This template provides a script for a respectful and considerate rejection call.

Preview template

TRIGGER

-phonerejection

CONTENT

Hi First Name,

I'm calling from Company regarding your recent interview for the Job Title position. I wanted to personally thank you for your time and effort. After careful consideration, we have decided to move forward with another candidate. Provide constructive feedback if appropriate.

We will keep your details on file and consider you for future opportunities. Thank you again for your interest in Company.

Best regards,
%my.fullName%

Post-Interview Rejection Template

This template is designed for candidates who were not selected after an in-person interview. It acknowledges their time commitment and provides a respectful rejection.

Preview template

TRIGGER

-postinterviewrejection

CONTENT

Subject: Your Interview with Company

Dear First Name,

Thank you for taking the time to meet with our team about the Job Title position. We appreciate your interest in Company and the effort you put into the interview process.

After careful consideration, we have decided to move forward with another candidate. We will keep your resume on file and consider you for future opportunities that align with your skills and experiences.

Best regards,
%my.fullName%

Rejection After Test Assignment Template

This template is for candidates who completed a test assignment as part of the interview process but were not selected. It acknowledges their effort and provides a respectful rejection.

Preview template

TRIGGER

-testassignmentrejection

CONTENT

Subject: Your Interview with Company

Dear First Name,

Thank you for completing the test assignment as part of your application for the Job Title position at Company. We appreciate the time and effort you put into it.

After careful consideration, we have decided to move forward with another candidate. We will keep your resume on file and consider you for future opportunities that align with your skills and experiences.

Best regards,
%my.fullName%

Standard Rejection Email Template

This template provides a respectful and straightforward way to inform candidates they have not been selected. It maintains a positive tone, appreciates their effort, and leaves the door open for future opportunities.

Preview template

TRIGGER

-standardrejection

CONTENT

Subject: Your Interview with Company

Dear First Name,

Thank you for taking the time to interview with us. We appreciate your interest in Company and the effort you put into the process. After careful consideration, we have decided to move forward with another candidate for this position.

We will keep your resume on file and consider you for future opportunities that align with your skills and experiences.

Best regards,
%my.fullName%

How do you personalize your interview rejection templates?

Magical allows you to personalize these templates with your recipients information like

First Name
Company
Job Title

And move more types of information by creating your own custom labels.

How to use interview rejection templates

With Magical, you can save any text you type repetitively as a template in Magical and expand the template automatically when you work. Download our Sales prospecting templates to get these templates out of the box.

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