Recruiting apps help recruiters, hiring managers, and HR pros save time, improve the recruiting process, and hire better. But every year, new apps come out to change the way you find prospects, message candidates, schedule interviews, and extend offers. And with the job market heating up in 2023, these apps will be the key difference between employers who hit their hiring goals—and those who fall behind.
Fortunately, many recruiter apps are easy to use and super affordable. There are also lots of apps that are useful for different purposes—some help to source talent, while others are great at evaluating applicants and corresponding with them—so you can also pick and choose which ones you think will make the biggest impact.
To help you out, we downloaded and reviewed eight of the best recruiting apps for 2023. (Because, just like you—yeah, we’re hiring.) 💪
Why use recruiting apps?
Recruiting apps help recruiters do their jobs more effectively. The apps help HR pros save time on tedious activities, access wider talent pools, keep track of applicants, and generally improve the recruitment process.
Whether you’re a freelance or in-house recruiter, or part of a large hiring team, recruiting apps can help you remove inefficiencies, hire better talent, save time, and potentially reduce hiring costs. Even if you’re not ready to splurge on an end-to-end recruiting solution, simpler recruiting apps can still be useful.
What types of recruiting apps are there?
Apps for recruiting can be categorized in two ways:
- Dedicated recruiting apps that are specifically designed to help recruiters. They include talent sourcing apps and interviewing tools.
- Apps that help recruiters, despite not being dedicated recruiting apps, such as scheduling software that helps recruiters find a good time to interview applicants.
There are several apps that fall under both categories. Let’s take a look.
8 of the best recruiting apps to consider
Ready to improve your recruiting activities? Check out these 8 killer recruiting apps.
1. LinkedIn Recruiter
Best for: Talent sourcing.
LinkedIn Recruiter lets recruiters look for job seekers on LinkedIn beyond the usual third-connection restrictions that LinkedIn imposes. The app lets recruiters narrow their search down using keywords, Boolean data, and specific criteria (like “open to work”).
LinkedIn Recruiter aims to let recruiters source and interact with job seekers directly from the platform. The algorithm learns from your interactions and recommends potential candidates, and after choosing some applicants, it also lets you reach out to them via LinkedIn InMail.
LinkedIn Recruiter’s mobile app lets you respond to applicants’ messages on the go, and its collaboration features make it easy to share candidate profiles with the rest of your team.
Best for: Sourcing and screening talent.
Founded in 2004, Indeed is one of the largest worldwide employment websites. The platform allows employers to put up job listings to reach diverse talent pools all over the world. Indeed also has lots of additional features, which makes it one of the best hiring apps for employers, including:
- Pre-testing features to narrow down a pool of applicants.
- Job ads, which are free to make and list. Promoting the ads comes at a cost, though.
- Tracking features to monitor resume submissions and interviews.
- Automation features, including options to configure assessments and automate interview scheduling.
- In platform interviewing features so you don’t have to rely on external videoing tools.
Indeed aims to help employers save loads of time by automating parts of the recruitment process, letting recruiters focus on more meaningful parts of hiring—like interviewing applicants.
Best: All-in-one recruitment solution.
Workable is an all-in-one recruitment platform that helps employers post jobs, get in touch with top talent, and manage applications in one place. It lets recruiters post job listings to over 180 boards, including social media platforms like LinkedIn, and the app even lets you customize application forms.
Workable has some other nifty features that add to its appeal. It’s got loads of analytics and reporting features, for example, and allows recruiters to track comments on candidate scorecards. You can also easily see where applications are coming from, and access their referrals. The software’s built-in applicant tracking system (ATS) supports EEO reporting and background checks.
Best for: Skills assessment.
TestGorilla is a recruitment app that lets employers evaluate applicants with pre-employment skills assessment tests. These tests help recruiters vet applicants beyond their resumes, by evaluating their conceptual knowledge and practical skills.
Skills assessments have traditionally been used for technical roles—to assess developers, software engineers, and the like. Platforms like HackerRank, HackerEarth, and Codility are well-known tech assessment platforms. But while TestGorilla offers technical skills assessments, it also offers tests for other fields and roles. And it even offers personality tests—to make sure your new hire gels with the rest of the team.
5. Breezy HR
Best: ATS for small-to-medium-sized businesses.
Breezy HR is a recruiting app and ATS that helps recruiters save time by automating key parts of the recruiting process. For example, Breezy automates pre-screening, interview scheduling, email correspondence, and even collecting feedback from team members (for when you’re hiring as a panel).
Breezy HR is a popular tool for small-to-medium-sized businesses looking to improve their recruiting process. The tool’s browser extension lets employers post jobs on major platforms like LinkedIn, Indeed, ZipRecruiter, and Glassdoor with just a few clicks.
Breezy also offers analytics and reporting features to help recruiters make data-driven decisions. Recruiters and hiring managers can track, measure, and analyze candidate data, making it easy to select the most qualified talent.
Best for: Scheduling interviews and conducting them remotely.
Remember how we mentioned that some tools are useful for recruiters, even if they’re not specifically designed for recruitment? Well, Calendly makes that list.
If you’re using an ATS, it will likely come with built-in interview scheduling features. If it doesn’t, Calendly is a great recruitment app to have in your toolbox. The hiring app syncs with your calendar and makes it easy for applicants to schedule interviews at a time that suits both of you.
And while Calendly is best known for its scheduling features, the platform now offers native video interviewing features, too. This means recruiters can interview applicants through Calendly, in addition to scheduling them.
Best for: Automating everyday tasks.
Magical is a text expander and task automation app that helps recruiters save time by automating some of their everyday activities. The app has three features that help recruiters out:
- Text expansion. Recruiters can save phrases they commonly use or entire email/message templates to help them reach out to applicants at scale. Text expansion not only saves time, but also prevents typos.
- Variables. This feature lets recruiters personalize their email and message templates, with variables like “First Name”.
- Transfers. Magical’s Transfers feature allows recruiters to teleport data from their open tabs into, say, a Google Sheet, their ATS, or a web form. This feature saves recruiters loads of time by automating boring data entry tasks.
Magical isn’t a dedicated recruiter app, but it’s super helpful for recruiters’ everyday workflow, which is why so many recruiters use it. 🪄
8. ApplicantStack Onboard
Best for: Onboarding.
Till now, we’ve looked at apps that are useful for the recruiting process. But what about after that—when you’re ready to bring on a new hire? When it’s time to onboard a recruit, a tool like ApplicantStack Onboard (the name gives its purpose away) can be very helpful.
ApplicantStack Onboard offers everything your new hire will need for onboarding, including the details of who to contact, important forms to fill in, any onboarding and training videos, details of their compensation, and even a virtual assistant to walk them through FAQs.
It also offers an ATS called ApplicantStack Recruit, for managing applicants and the recruiting process.
The bottom line
Recruiting apps can help improve your recruiting process and save you time along the way. And the best part is that many aren’t that expensive—and some have generous free plans, too. Before you start, it’s important to first consider your recruiting goals, and then choose apps that can help you best achieve them.